Business Shredding Services

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When running a business, shredding paper may not seem like a priority, but ensuring that the sensitive information you collect, store, and use is properly destroyed is crucial. Your responsibility to protect this information extends until it is unreadable and irrecoverable. Therefore, choosing the right method for disposal is essential.

Why You Shouldn’t Handle Shredding Yourself

Partnering with a professional shredding company like Allegheny Records offers several benefits that make it a better choice than the DIY method. While it might be tempting to handle shredding in-house, here are a few reasons why it’s a poor choice:

  • It’s Unprofessional: Concentrate on your core business activities and leave shredding to the experts. DIY shredding can be unproductive, unsafe, and a waste of resources. Employees will spend valuable time dealing with jammed machines, emptying bins, and managing repairs, which detracts from their primary responsibilities.
  • Compliance Issues: Ensuring that your information is unreadable and irrecoverable at the end of its life cycle is a must. Does your office shredder meet these standards? Allegheny Records’ shredding services are compliant with Federal Trade Commission Red Flag Rules, HIPAA, FACTA, and GLB. You can trust that your documents are destroyed according to legal requirements.
  • Lack of Proof: A significant advantage of using a professional service is receiving a notarized Certificate of Destruction upon completion. This certificate serves as proof that your documents were destroyed in compliance with all state and federal privacy laws. If you do your own shredding, you won’t have this crucial documentation.

On-site or Off-site Shredding: Which is Right for Your Business?

On-site Shredding:

  • Convenience and Security: With on-site shredding, a mobile shredding truck comes to your location and destroys documents on your premises. This option is ideal for businesses that prefer their confidential information not to leave the premises and allows you to witness the destruction process firsthand.

Off-site Shredding:

  • Cost-Effective and Secure: Off-site shredding involves collecting your sensitive documents and transporting them to a secure facility for destruction. Uniformed, bonded, and insured employees handle this process, ensuring your documents remain secure throughout the journey. This method is often more cost-effective than on-site shredding.

With Allegheny Records, you have the flexibility to choose either on-site or off-site shredding, depending on what best suits your business.

Full Chain of Custody

Maintaining the security of your sensitive information from collection to destruction is critical. Once you discard documents, they become vulnerable to unauthorized access or theft. Allegheny Records provides locked shred collection containers to ensure that documents remain secure from the moment they are discarded until they are shredded. These containers are picked up and emptied directly into a mobile shredding truck for on-site destruction or into a truck for transport to a secure shredding facility for off-site shredding. Throughout this process, the documents are never left unattended, ensuring continuous security.

After shredding, you receive a Certificate of Destruction, completing the chain of custody and providing all necessary tracking information. This certificate offers peace of mind that your documents have been securely and properly destroyed.

Why Choose Allegheny Records?

Allegheny Records provides secure on-site and off-site shredding services in Pittsburgh and Western Pennsylvania designed to meet your document destruction needs. With a notarized Certificate of Destruction and secure shred collection bins, we ensure the full chain of custody for your sensitive documents. If you want to keep your documents secure and shred them affordably and securely, contact us at 412-381-1010 or complete the form on this page.

 

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Frequently Asked Questions

Serving Western Pennsylvania

Greensburg, PA

Indiana, PA

Monroeville, PA

Penn Hills Township, PA

Pittsburgh, PA

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