Document Storage

Searching for job-related information can be a frustrating and time-consuming task for employees. The most common challenges include improper document labeling, incorrect file storage, and misplaced files. In fact, businesses can lose tens of thousands of dollars annually just in staff time spent hunting for documents. Imagine investing that time and money into a secure, efficient, and cost-effective document storage solution instead.

That’s where Allegheny Records can step in. We help make records storage and management streamlined, secure, and less time-consuming. By transferring your documents from your office or storage facility to our records center, we provide you with everything needed for a reliable records management solution. Here’s how we can improve your records management:

1. Organized Storage

At Allegheny Records, we use a well-established filing system, complete with barcode labels and sturdy file storage cartons. This organization reduces the time it takes to retrieve your documents. The high-quality cartons we provide ensure your files are protected from wear and tear.

Once at our records center, our expert team organizes and indexes your documents to meet your needs. For added security, every box is anonymously stored on high-density racking units and labeled only with a barcode. This barcode is easily tracked through our inventory management system, giving you instant access to your documents when needed.

2. Convenient Access

We know your time is valuable. That’s why we’ve made it easy for you to access your files with several convenient options for pick-up and delivery, including:

• Scheduled pick-up and delivery
• Next-day and priority rush services
• Weekend, holiday, and after-hours file access

These options allow you and your staff to stay focused on your primary duties without interruptions, while still having quick access to your files when required.

3. Improved Space Efficiency

When you move your records off-site to Allegheny’s secure storage facility, you immediately reclaim valuable office space. This extra room can be used for revenue-generating activities instead of being clogged by filing cabinets.

Additionally, the cost of expanding your office or leasing extra space becomes unnecessary when your documents are securely stored in our facility.

4. Advanced Security

We’re fully committed to safeguarding your confidential information. From the moment your records leave your premises, they are protected under a strict chain of custody. Once they arrive at our storage facility, they are secured by both external and internal security measures, including:

• External Perimeter Security: Our facility is equipped with security cameras, proper lighting, and reinforced building structures to keep unwanted intruders at bay.
• Internal Security: Inside the facility, we employ access control systems, smoke and fire alarms, and raised steel racking that keeps documents off the floor to prevent damage from flooding or other risks.

Your sensitive documents are safe in our hands.

5. Compliance

Allegheny Records keeps track of your files with our advanced barcode system and inventory management software. This system makes it simple to review, edit, or update your document retention schedules at any time.

When your records reach their final disposition date, we notify you, allowing you to choose secure shredding services to properly dispose of them. For added convenience, we offer shredding in our secure facility, so your documents can be securely destroyed without leaving our premises. This ensures your business remains compliant with privacy regulations, such as:

• HIPAA (Health Insurance Portability and Accountability Act)
• FACTA (Fair and Accurate Credit Transactions Act)
• SOX (Sarbanes-Oxley Act)
• GLBA (Gramm-Leach-Bliley Act)

6. Controlled Access

Your records are accessible only to authorized Allegheny Records staff—all of whom are screened, bonded, and insured—and your organization’s authorized individuals. This guarantees that your documents are always handled with care and discretion.

7. Professional Expertise

With over 25 years of experience in providing records management solutions, Allegheny Records has the expertise and knowledge to keep your company’s confidential materials safe and secure. We are committed to delivering top-notch service that ensures your records are easily accessible when you need them.

Our focus is on helping your business thrive while maintaining the integrity and security of your records.

If you’re ready to boost the efficiency of your file retrieval process and reclaim valuable office space, we’re here to help. Give us a call today at 412-381-1010 or complete the form on this page to get started.